Section 6 Building Development
Policy 6-4 COST SHARING FOR NEW FIRE HYDRANT INSTALLATION AND/OR PUBLIC WATER MAIN IMPROVEMENTS
Policy 6-4 COST SHARING FOR NEW FIRE HYDRANT INSTALLATION AND/OR
PUBLIC WATER MAIN IMPROVEMENTS.
COUNCIL POLICY 6-4
DISTRIBUTION: Mayor and City Council
SUBJECT: Requests for cost sharing with the City of Lawton for new fire
and/or public water main improvements that are required for public safety and meet current
development standards in areas with existing commercial development.
BACKGROUND: There are areas with existing commercial development within
the City that
have been identified as needing additional fire hydrants and/or new or upgraded public water
mains to meet current development requirements. These improvements are necessary to improve
These upgrades very often benefit more existing commercial businesses than just that of the
owners/developers that are being required to make the improvements as part of the construction
of new buildings, or the remodeling or change in use of an existing structure.
The City Council of the City of Lawton establishes this policy for cost sharing requests related to
fire hydrant installation and/or public water main improvements related to public safety and
required to meet current development standards for areas that have existing commercial
was developed under previous code requirements.
PROCEDURES: Property owners/developers who are required to install one or more new fire hydrants and/or upgrade/install new waterlines within the public right-of-way or a public utility easement adjacent to the public right-of-way to meet fire protection requirements and/or property and life safety concerns within previously developed commercial areas such that said improvements will also provide direct benefit to existing nearby commercial properties not owned/leased by the owner/developer, shall be eligible to submit a request for Council consideration for sharing the direct cost of the improvement associated with these requirements. The application shall be submitted on the form attached to this policy.
A. To apply for consideration for cost sharing of identified public safety improvement costs, a City of Lawton “Request for Public Safety Improvement Cost Sharing” form must be completed and submitted to the License and Permits Division prior to beginning the installation of said required improvements.
A. Within three (3) weeks of the date of the application, the License and Permits Division, with any necessary input from the Engineering Division, the Planning Division, and/or the Fire Department, shall review the application request and make a recommendation to the Community Services Director as to whether the request should be approved or denied. This determination shall be based upon the following factors:
1. Has the owner/developer been required to install one or more new fire hydrants,
required to install/upgrade a waterline directly related to public safety?
2. Is the above requirement to be located within the right-of-way of a public
roadway, or a
public utility easement adjacent to same?
3. Will the required upgrade provide benefit to other previously established
businesses that are not owned/leased by the owner/developer of this property?
4. Has the applicant shown that said improvements meet the Public Benefit Threshold
the area of the buildings within the direct benefit area that are owned/leased by the applicant is
less than 50% of the total area of all the buildings within the direct benefit area? (The direct
benefit area is that area which can be shown as underserved by the existing fire hydrants and/or
public water mains with regards to public safety, based on current code requirements.)
B. Upon such review, if it is determined that the request does meet all
of the above factors, the
License and Permits Division shall forward the request to the Community Services Director with
a recommendation that it be approved for cost sharing.
A. If the Community Services Director concurs with the recommendation to approve
share, he/she shall notify the License and Permits Division and the Public Works Department of
the recommendation for cost share approval.
B. The Public Works Department shall be responsible for verifying the materials/parts required and determining the City's cost of these materials/parts. For all approved requests, this shall be the maximum amount allowed to be provided as the City's portion of the approved cost-share. In addition, the total cost for material/parts provided by the City for any one project shall be limited to Twenty Thousand and NO/100 Dollars ($20,000.00), unless the City Manager determines that the location of the proposed improvements corresponds with a listed Capital Improvement Project.
C. The City's contribution toward an approved cost-sharing request shall only be through providing the actual parts/materials required for those fire hydrant installations and those portions of the public water system improvements which meet City Code and the further requirements stated herein. The requester(s) shall be required to enter into the standard form cost sharing agreement for construction of the required infrastructure.
D. Once completed, the standard form cost sharing agreement shall be forwarded
back to the
Community Services Director, who shall place the request on the agenda for Council
A. Upon such review, if it is determined the request does not meet all of the
above, the License and Permits Division shall recommend to the Community Services Director
that it not be approved. This recommendation shall include the reason(s) why the application
fails to meet the requirements for further consideration.
B. If the Community Services Director concurs with the recommendation to deny
request, he/she shall attach this decision to the request packet and return to the License and
C. The License and Permits Division shall then notify the applicant(s) in writing
of the denial
and the reason(s) for the denial.
A. The applicant(s) may appeal such denial in writing to the Community Services
within thirty (30) days of the date of the letter of denial, whereby said appeal shall be placed on
the next appropriate City Council agenda for consideration.
RESPONSIBLE DEPARTMENT: Community Services Department
EFFECTIVE DATE AND RESCISSION: This policy becomes effective on November 10, 2015. And rescinds Council Policy No. 6-4 dated February 12, 2008.
Fred L. Fitch, Mayor
Attachments: Request for Public Safety Improvement Cost Sharing Application Form
LICENSE and PERMITS DIVISION
City Hall 103 SW 4th Street, Lawton, OK 73501
Telephone 580-581-3360 Fax 580-581-3573
Request for Public Safety Improvement Cost Sharing Application
NOTE: This form applies to applications for cost sharing for public safety
improvements in accordance
with City Council Policy 6-4.
Describe Required Public Safety Improvements:
Are Required Improvements Located Within the Right-of-Way
of a Public Roadway or a public utility easement adjacent to same? Yes
Will the required upgrade provide benefit to other previously
established commercial businesses not owned/leased by the applicant? Yes
Determine Public Benefit Ratio:
Total Area of Building(s) Owned/Leased by the Applicant:
Total Area of Buildings Within the Direct Benefit Area:
Public Benefit Ratio: %
Site Plan of the proposed development showing required fire flow improvements
Area Plan showing existing buildings and all existing water mains and fire hydrants
Construction Plans for the
required fire flow improvements
List of requested materials required for construction
Phone Fax Other
City, State, Zip Email
Applicant: I hereby certify and say that all the above statements and the information
contained in all of the exhibits attached hereto and transmitted herewith are true in
accordance with my best knowledge and belief.
Date Applicants Signature
Staff Use Only:
Received by Date Fee paid
Attachments complete? Yes
If No, application should not be accepted.
Public Benefit Ration greater than 50%? Yes
Determination by Date
Recommended Action: Approved
Forwarded to Community Services Director:
Date Concurrence: Yes
Forwarded to Public Works Director:
Date Materials List Verified: Yes
Cost of materials: $
If cost is greater than $10,000, does this project meet
the requirements of a listed Capital Improvement Project? Yes
(If No, the materials list must be modified such that the Citys
contribution does not exceed $10,000.)
Returned to Community Services Director: Date
Date set for consideration by City Council: Date
Applicant sent Letter of Denial: Date
Written appeal received from Applicant: Date
Date set for consideration by City Council: Date
(CP 6-4, Added, 02/12/2008)