Section 2 Legal Services
Policy 2-3 PROCESSING DAMAGE CLAIMS SUBMITTED AGAINST THE CITY OF LAWTON
DISTRIBUTION: Mayor and City Council
SUBJECT: Processing Damage Claims Submitted Against the City of Lawton
PURPOSE: To establish City Council policy on the handling of damage claims
against the City of Lawton.
BACKGROUND: In the course of providing services to the citizens of Lawton,
property is sometimes damaged. When this occurs, the City Council determines whether or not
the City will reimburse the citizen for the damage.
PROCEDURES: Damage claims shall be filed with the City Clerk. The
claimant will submit
a completed claim form with proof of damages, if available, and a completed questionnaire as
developed by staff. The questionnaire provides information relative to the claim so that staff
expeditiously and fully investigate the claim. Claimants will be given an informational pamphlet
explaining the Citys damage claim procedures.
The City Clerk, upon receipt of a damage claim, will refer it to the City Attorneys Office for
investigation and further handling. The City Clerk will maintain a register showing claimants
name, date filed, type of damage, amount, and final determination by City Council.
When the investigation of the claim is complete, the City Attorney will have a memorandum
opinion prepared outlining the Citys liability, including a recommendation for approval or
denial. The City Attorneys Office will advise the claimant by letter of this recommendation
the date and time the claim will be considered by the City Council. The damage claim will then
be placed on the City Council Agenda.
Following Council action to approve a damage claim, the appropriate division will initiate a
requisition for payment so that the claimant is paid the amount approved by the City Council on
the second Monday following approval.
Damage claims approved for payment in the amount of $400 or more will be paid by confession
of judgment. Damage claims approved for payment in an amount less than $400 will be paid by
the appropriate budget activity within the budget adopted by the City Council.
RESCISSION: This policy became effective September 15, 2004. This
procedures of payment of claims after Council approval in the policy updated on December 11,
JOHN P. PURCELL, JR.
September 14, 2004
(09/14/2004, Amended, 11/03/2004, Prior Text)