Section 15 City Clerk
Policy 15-1 APPOINTMENTS TO AUTHORITIES, BOARDS, COMMISSIONS, AND TRUSTS; ORIENTATION OF MEMBERS
DISTRIBUTION: Mayor and City Council
Members of Authorities, Boards,
Commissions, and Trusts
SUBJECT: Appointments to Authorities, Boards, Commissions, and Trusts;
PURPOSE: To establish procedures for appointment of members; to insure
that members are
informed of their responsibilities and authority; to establish procedures for recommendations to
be forwarded to the City Council.
BACKGROUND: Appointments are made periodically throughout each year. The
nominates, and the City Council confirms appointments to various authorities, boards,
commissions, and trusts. A written policy is needed to provide for an efficient appointment
procedure and to insure proper orientation of members.
This policy updates procedures currently contained in Council Policy 15-1, dated
PROCEDURES: As used herein the term Boards shall include all
commissions, and trust of the City of Lawton.
A. The City Clerk will maintain a list of all members of various boards to include
address, ward, and expiration date of term of office.
B. A list of approaching term expirations, including the ward in which the members
are expiring reside, and ward of residence of the balance of the board members, will be prepared
by the City Clerk and distributed to the Mayor and City Council monthly to allow Council
members the opportunity to provide input to the Mayor concerning membership of boards. The
Chairperson of Boards may submit names for possible appointment as members to the Mayor.
C. The Mayor will attempt to equitably distribute membership on boards among
The Mayor will notify the Council of the name, address, and ward, of the proposed appointee one
(1) City Council meeting prior to the appointment being placed on the agenda.
A. When the appointment has been confirmed, the Mayor advises the appointee.
Clerk provides each new member with the following:
1. Membership list of the board;
2. Copy of ordinance, resolution, trust agreement, State Statute, or by-laws
that outline the
responsibilities and authority of the board;
3. Name of department director or other City employee assigned by the City Manager
the board; and
4. Copy of this policy.
B. Department Directors are City employees assigned to assist the board will
information regarding matters under study and consideration by the board. Questions or
misunderstanding concerning relationships with staff members should be brought to the attention
of the department director or City Manager.
REFERENCES: City Charter, Section 2-4(5)
Section 2-300, Article 3, Chapter 2, Lawton City Code, 1995.
RECESSION: This policy becomes effective May 14,
DEPARTMENT: City Clerk.
JOHN T. MARLEY
May 14, 1996
(CP 15-1, Amended, 05/14/1996, Prior Text)