Policy 1-7 OPEN RECORDS ACT - RELEASE OF DRAFT MINUTES

DISTRIBUTION:    Mayor and City Council
            All Departments

SUBJECT:        Open Records Act - Release of Draft Minutes

PURPOSE:        To establish policy with regard to release of Draft Minutes

BACKGROUND:     The Open Records Act provides that the Council has discretion regarding granting or denying access to certain records.

POLICY/
PROCEDURE:     Both draft and approved minutes of meetings are open and available for public inspection and copying.  Minutes which have not been approved by vote will be marked as "Draft-Not-Yet Approved".  Certified copies of draft minutes will not be provided.  Minutes of executive sessions are confidential and not open to the public.

REFERENCES:    Open Records Act

EFFECTIVE DATE:     October 14, 1997

RESPONSIBLE
DEPARTMENT:     City Attorney, City Clerk



__________________________
JOHN T. MARLEY, MAYOR


(CP 1-7, Added, 10/14/1997)