Policy 1-7 OPEN RECORDS ACT - RELEASE OF DRAFT MINUTES

DISTRIBUTION: Mayor and City Council

All Departments

SUBJECT: Open Records Act - Release of Draft Minutes

PURPOSE: To establish policy with regard to release of Draft Minutes

BACKGROUND: The Open Records Act provides that the Council has discretion regarding granting or denying access to certain records.

POLICY/

PROCEDURE: Both draft and approved minutes of meetings are open and available for public inspection and copying. Minutes which have not been approved by vote will be marked as "Draft-Not-Yet Approved". Certified copies of draft minutes will not be provided. Minutes of executive sessions are confidential and not open to the public.

REFERENCES: Open Records Act

EFFECTIVE DATE: October 14, 1997

RESPONSIBLE

DEPARTMENT: City Attorney, City Clerk

__________________________

JOHN T. MARLEY, MAYOR

(CP 1-7, Added, 10/14/1997)