Month 1999-5 May
Meeting of 1999-5-10 Budget Meeting
SPECIAL CALLED MEETING
LAWTON CITY COUNCIL
MAY 10, 1999 - 5:00 P.M.
WAYNE GILLEY CITY HALL COUNCIL CHAMBER
Mayor Cecil E. Powell, Also Present:
Presiding Bill Baker, City Manager
Frank Jensen, Deputy City Attorney Brenda
Smith, City Clerk
The meeting was called to order at 5:00 p.m. by Mayor Powell. Notice of meeting and agenda
were posted on the City Hall notice board as required by State Law.
PRESENT: G. Wayne Smith, Ward One
Richard Williams, Ward Two
Glenn Devine, Ward Three
John Purcell, Ward Four
Robert Shanklin, Ward Five
Charles Beller, Ward Six
Stanley Haywood, Ward Seven
Randy Warren, Ward Eight
Mayor Powell thanked Councilman Warren for his efforts in gathering relief supplies for the
Oklahoma City area tornado victims.
1. Discuss Preliminary Fiscal Year 1999-2000 Budget for the City of Lawton. Exhibits:
(Preliminary Budget was distributed previously)
The City Manager's presentation is summarized as follows: The budget is balanced without the
need for revenue increases of any kind; several significant increases had to be absorbed to
balance the budget, however, this was possible due to the substantial increase in revenue
throughout FY 1998-99. Last summer was very hot and dry, and as a result, a tremendous amount
of water was sold. Objectives tonight are to provide an introduction to the budget and to
determine how the Council wants to conduct a review.
The budget process began with two assumptions: Continuing the same level and types of
services, and that the preliminary budget would be balanced without the need for revenue
increases. Budget guidance to department directors was to request what was needed to continue
current programs and maintain the same levels of services; by February 1, requests for capital
outlay and additional personnel were submitted and no restrictions were placed on these requests.
Capital outlay and travel requests were listed by priority. The City Manager and Finance Director
reviewed the budgets with directors and appropriate staff, to include each activity, account by
account. Upon completing the review, the Finance Director computed balances and projected
revenues. At this point, the requests exceeded the projected revenues by $3.2 million. Since the
objective was to present a balanced budget, the $3.2 million deficit had to be eliminated.
There is a 27th pay period next year, which happens about every 12 years, causing a $1 million
problem in that particular year. In addition, $500,000 is connected to the maturation of the pay
plan, which includes built in step increases and other related costs. $384,000 additional was
needed to fund the sewer maintenance budget. Council changed the way the sewer service was
charged previously, and part of that increase went to finance a sewer rehab unit as part of the
EPA Consent Order. Two years of funding had accrued before the program started, but this year,
the general fund had to make up $384,000 of that program. Public Works requested $117,000
additional for electricity and chemicals for the Wastewater Treatment Plant, assuming the
expanded plant would be on line this fall. The Waurika payment went up $57,000. Capital outlay
requests from departments were up $2,117,000; totaling over $5 million, but a typical year cost
for capital outlay is around $3 million. Health insurance is
projected to increase $112,000. Baker said he was asked to put money in the budget for
economic development, and $125,000 was originally included for that. Those are some of the
significant increases that had to be overcome to balance the budget.
Baker said to balance the budget, the following steps were taken: capital outlay requests were
reviewed and reduced by $2,097,000 to get it down to a little over $3 million. Projected revenues
were increased by $451,000; the Finance Director is very conservative and had anticipated a 2%
sales tax increase next year and Baker asked that the increase be projected at 3%. This year it is
almost 5% but we cannot assume that next year will be as good. Travel requests were reduced by
$25,000. Electricity and chemicals at the Wastewater Treatment Plant were reduced by $50,000,
and that is a guess; if the new plant is finished and on line sooner and the chemicals and
electricity are used, it will be a bad guess, but Baker said he felt comfortable with the figure.
Baker said the reserve was reduced; he hoped to have it up to $500,000 in this budget but it had
to be reduced by $50,000, although the reserve is increased. The projected lapse in the 1998-99
budget was adjusted by $200,000. All of the 200 accounts, maintenance and operation, were
reviewed and $143,000 was cut from those accounts; since that time, requests have been received
that some funding be restored.
There are reorganizations and title changes included in the budget. When the Communications
Director left, Council agreed to combining the MIS and Communications into Information
Services, and that is reflected in the budget and eliminates one department director position.
Some positions were moved during the year, and this budget will formalize that action, if
approved. Code Administration had two engineers, one inspector and a clerk III reassigned to
them from Engineering, and a plans examiner was included in lieu of an inspector. Baker said
this is part of the effort to improve the building development program and the efficiency; there
has been much concern in this regard. The Right of Way Agent was assigned from Engineering
to the City Attorney's Office, and the City Attorney's Office will be responsible for all land
acquisitions and sales and disposition of land, so that function went with that position. The
budget recommends that the Lakes Division be moved to Parks & Recreation; about a year ago,
the Council moved this division to Public Works. Baker said he knew why that was done and that
Public Works had done a wonderful job in resolving a lot of the problems and it is in good hands,
but he personally felt it needed to be under Parks & Recreation as that director has experience
lakes management and also Public Works has their hands full with 300 employees and a myriad
of divisions so this is one less division for the Public Works staff to be concerned with.
Title changes are that Planning and Special Studies will be Planning, and the City Planner's title
would be changed to Director of Planning. Public Works/Engineering Department will be
changed to Public Works, and the titles accordingly changed. These are cumbersome in
conversation and written correspondence and can be simplified. The Civil Defense Director
asked that his activity be changed to Emergency Management, which is the trend state and nation
wide and it is not a problem. The City Librarian has asked that her title be changed to Library
Director, and that is not a problem.
Baker said Parks & Recreation will look at reorganization through the year. The Director has
been on board a short time and is learning the organization; he will be looking at a reorganization
during the year and it will be brought to Council. The Police Chief has recommended eliminating
the Assistant Chief's position and adding a police officer position, which Baker agreed with. The
Chief feels the two Majors can absorb the work load of the Assistant Chief. The Museum is
funded at the amount that was requested last year, $511,000, plus $5,000 from Fund 35.
$230,000 is included for hotel/motel, which is a revenue neutral type of account. Baker said he
plans to assign certain departments to the Assistant City Manager and would do so effective July
The reserve is increased by $40,000; the Contingency is $150,000; total projected carryover to
include all funds as of June 30, 2000, is $1.1 million. There was almost $1 million in Fund 35
when Baker became City Manager. The fund was created to put money in to carry over from one
fiscal year to the next for capital type items. Many of the projects were old and should have been
done already, or the equipment purchased. For purposes of this budget, the items that were not
done or encumbered this year have been included in the budget and that is a revenue neutral
thing; the funds from Fund 35 are carried over and placed into the activity budget. Baker said the
lakes budget shows a general item of "improvements", and those will be better described in
hand out from the Finance Director.
$75,000 is included in the Mayor's account for the Centennial. For two years, $25,000 was
included, but they let the $50,000 lapse and added $25,000 to it, therefore, the number shown in
the Mayor's budget is $75,000. Laptop computers for Council are included in the amount of
$26,000. $125,000 is placed in the Police Department budget for the CIC; there is a possibility
that the State may cut off funding for that program, and if that is done, the City may have an
Baker said he was originally asked to include $125,000 for economic development in the budget,
with the thought that we might use the funds to hire personnel, and if we did, it would probably
be at least October until anyone could be hired, so $93,000 was included in the Mayor and
Council budget for economic development.
On personnel, the Chairman of the EAC would like to make a presentation to Council and the
group has asked for a 10% pay increase, two additional hard holidays, and one additional flex
holiday. Funds are included in the individual 100 accounts in each activity to provide for a cost
of living for General Employees. A classification and pay plan study should be received in two
weeks so the funding in the budget can be used for a COLA or to implement the pay plan.
Preliminary budget shows a net reduction of three employees but that is not accurate, it was a net
reduction of four, going from 800 to 796. The one additional was a construction inspector at the
Wastewater Treatment Plant that Council added when the project started, and it is reflected in
two divisions so it is shown twice. When the function is finished, the position will be transferred
to another division in Public Works. Two juvenile justice positions are deleted; funds were
included in the current year's budget in case the City received jurisdiction over juvenile matters
but that did not happen this year and if it happens next year, it will have to be addressed. Baker
said the Wastewater Treatment Plant budget was reduced by two people. One cement finisher
was added to Water Distribution to help restore driveways and sidewalks.
Baker said there are some loose ends that need to be addressed and Council decisions are needed.
Council asked that staff look at a contract for soft drinks and that is not reflected in the budget.
additional revenue is received as a result of that effort, the funds will be appropriated by Council
into the budget. A Council decision is needed on economic development. The landfill has
requested an additional $26,000 in their contract labor account and Baker has not had the
opportunity to make a decision in that regard. Arts & Humanities is asking for an additional
$1,200 because the cuts would jeopardize one of their programs. Baker said one member asked
him to look into software for economic development, and the cost was $42,000; it is not in the
budget and staff is looking into it. Fund 35, one decision is needed with regard to the $67,000 for
the 17th and G lights which is now shown as lapse funding. Insurance funding for the lights was
set aside for the eastside park but that will be a large, capital improvements type project that will
have to be done in phases, so to have $67,000 not being spent for the next year or two does not
make much sense. Baker said if Council does not want to lapse that $67,000, he would need to
find it some place in the budget.
Baker said the mail courier position was recently transferred to the City Manager's office. He
recommended transferring that position to the Print Shop, which now has money for a part time
employee and the position would be changed to a full time courier, print shop position;
temporary funding in the print shop budget would be moved to the City Manager's budget to hire
a Clerk III.
Baker said funding is not identified for any cost of salary increases for collective bargaining
Shanklin asked the amount of last year's capital outlay budget. Baker said it was $5.4 million.
Shanklin said it is $2 million less this year. Baker said a big portion of last year's capital outlay
was for the sewer construction program, and the $3 million level is more common.
Shanklin said he thought the hotel/motel tax was $310,000. Baker said it was $325,00 last year
and it is projected at $330,000 this year, and his saying $230,000 previously was incorrect.
Shanklin said the 1990 or 1995 CIP identified and prioritized the east side park, so if something
was done with those funds, it should not have been. He asked that research be done. Purcell said
that was $150,000, but the $67,000 was the insurance money from the storm at 17th and G and
that was not in a CIP.
Steve Livingston, Finance Director, gave a presentation regarding revenue and expenditures
using various slides. 67% of expenditures are related to employee costs; any decisions made in
that regard, whether it be a 1% raise or to increase the retirement plan or if the workers' comp
insurance goes up, it costs a lot of money. 15% of the costs are other services and charges, and
roughly 11% is in materials and supplies, so roughly 26% is in items like gasoline, insurance,
office supplies or repair and maintenance. 7% of the budget is capital outlay.
A slide was presented showing revenue. Livingston said there are very limited sources for
revenue. 34% of the operating revenue comes from the 2% sales tax; 48% comes from the utility
accounts, so roughly 80% of the revenue comes from either water, sewer, refuse or sales tax, and
the utility revenue is used to support the general operation.
A slide was presented showing various departments and their percentages of the total budget.
Public Works is the biggest department at 35%, so over one-third of the budget is for sewer,
refuse, water and treating water, wastewater, picking up trash, and the related engineering and
associated tasks. Police is the next largest department at 20%, which is about $10 million. Fire
Department is 14%, Parks & Recreation is 9%; Finance is 5%, Information Services is 4%, and
all of the others make up the 13% remaining, such as the attorneys, community development, the
Mayor's budget, and so forth.
Livingston said three divisions are working to satisfy the EPA Consent Order. Two years ago, the
wastewater maintenance fund was established, and funded by the cost of water between 7,000 to
12,000 gallons. These funds are placed in a special account to clean every collector line in the
City once every five years, which is required by the Consent Order, and it is included in the
operating budget. The second division is the sewer technical group, which designs the lines in
advance of construction and it is funded through the 1995 CIP. This year the City established the
sewer construction fund, and the first two years of that fund are paid from the 1995 CIP, about $5
million total; the next five years will be paid by the $2.35 sewer utility charge that was enacted
January 1, 1999. A loan application is pending before the Water Resources Board that should be
considered in June and that will provide funding for the program. Lawton used an innovative
approach doing this work in-house and staff members have worked diligently on this program to
meet the guidelines and qualify for the OWRB loan.
Livingston said sales tax is up about 3-1/2%, and only 2% was budgeted so the extra funding
helps offset the 27th pay day expenses. The hot weather generated additional funding through the
utilities from both water and sewer. In addition to those two revenue sources, there was a rate
increase in solid waste for commercial accounts and the revenue exceeded the estimates in that
category. Solid waste revenue estimate was about $90,000 low in landfill fees last year.
Livingston said the proposed budget estimates a 3% increase in sales tax for $765,000; $340,000
is estimated as an increase in utilities revenue. Large expenditures are the $1 million for the 27th
pay day; $430,000 for the General Employees 3%, and for all employees to receive a 1%
increase, it will cost almost $300,000, so if all employees receive 3%, it will be up $900,000.
There have been requests for increases in overtime by about $100,000. There will be additional
costs for chemicals and electricity at the Wastewater Treatment Plant but we will be able to
process more waste and meet the federal requirements. Waurika, functioning of the pay plan and
economic development have all contributed a little bit to an increased budget. Asbestos
abatement is not required this year so that decreased expenditures by about $280,000.
Livingston said the Fund 35 in the budget is not properly presented and there was a
communication problem in that regard; it is not as descriptive as it should be. The Mayor and
Council budget shows Fund 35 in the summary but it does not clearly state that we do have
money for the Centennial Celebration of $50,000 in Fund 35. Livingston said he had provided a
complete list of the $504,000 in Fund 35 as page five of the handout; there are some things, such
as lakes, that disagree with the funding because the dam is shown under lakes instead of the
water treatment plant, which is not part of the lakes operation, so some of it should not be in the
lakes but should be in the water treatment plant. He said it would be straightened out and in the
future we would be able to handle it much easier and more accurately. Livingston said Fund 35 is
approved by Council during the year, and this is a statutory fund that allows cities to put money
in there to do projects that would take more than a year to complete. He said it is a good idea to
show it in the budgeted accounts each year so Council can determine if the expense is still
appropriate or whether it should be canceled. Once it is under contract, it will not be presented
again because it would not be necessary.
Purcell asked if the $504,361 for these projects is all of the money that is left as part of this
budget in Fund 35, and if all of the rest of the money that was in Fund 35 had been moved to the
general operating budget. Livingston said yes, or it is under contract for the identified projects.
Baker said the $500,000 is Fund 35 items that have been placed in the operating budget in the
appropriate activity; the difference between that and the $800,000 that was left, those projects
are either accomplished or encumbered under contract this year and the $500,000 remaining is
reflected in the individual budget activities. Purcell said after this is done, there is zero money
left except for the projects that are committed and no funds would be in Fund 35. Baker said that
is correct, we are eliminating Fund 35, and that he did not delete any projects that were
previously approved by Council; they will be done this year or they will be reflected in the
upcoming budget. Shanklin asked if the $500,000 is going into the general budget. Baker said
yes, it is shown in this budget in individual activities. Shanklin said you cannot carry it as excess
and turn around and spend it. Baker said we lapsed the $500,000 and considered it revenue and
took that exact amount and plugged it into the budget as an expenditure so it is a break even
Shanklin asked if we are going to carry over $1,300,000 and revenues in excess of sales tax is
$765,000 and asked if that is added to it and if that includes what we got today. Livingston said
you will carry over $2,576,390 in the general fund; this compares that $2.5 million to the amount
carried over last year which was $1,271,621; the difference in those two numbers is $1,304,000.
Shanklin asked if the $2.5 million carry over includes the payment for the 27th pay day.
Livingston said the $2.5 million carry over into this year is going to help support paying for that
because the 27th pay day is in the coming fiscal year. Shanklin said if you have a $1 million
payroll, you do not have $2.5 million carry over. Livingston said at June 30, 2000, we are
budgeting a reserve of $470,000 and that does start out with the $2.5 million carry over which
has the 27th pay day, cost of living, and all of the other things mentioned earlier.
Beller asked if the $500,000 from Fund 35 is put back into the general fund budget, does it mean
that the projects will be funded that are listed, such as the lagoon at Robinson's Landing. Baker
said yes, those are specifically included in the activity where they belong. Baker said up to now,
you would not find Fund 35 in a document. Mayor Powell said it is now named by project,
although the projects do not have to be approved, but it is identified for particular projects.
Haywood asked the cost of one payroll and Baker said $1 million per payroll, or $27 million
Smith suggested changing to a monthly payroll or at least paying on the 1st and 15th so you do
not have the $1 million problem again in 12 years. Baker said he did not know why payrolls are
processed every other week and that they could look at changing, although it could be a little
Shanklin said the Police Department was given two civilian positions last year and he had 12-15
officers jumping him out because the jobs were given to the people who were already there; they
stepped over from one day to the next and how fair is that and are we going to do that for
everyone. He said discussion was also needed on whether tapping the water mains should be in
Revenue Services or Public Works.
Purcell said Account 279 shows $81,700, but the comments on Page 14 only add up to $6,500.
He asked if the other $75,000 was the Centenial. Baker said yes.
Purcell asked if there was a reason the $93,750 could not be taken from the hotel/motel tax
money. Baker said no, that is a contractual arrangement with the Lawton Chamber of Commerce
and Industry, and Council can negotiate that for any amount desired. Beller said he had been
hearing that the Chamber wanted out of the economic development portion. He said there is an
entity at the Vo Tech School that is pursuing economic development, as well as someone at the
County, and various other places. Beller said the hotel/motel tax funding should be looked at in
Mayor Powell said it was his idea to bring this forward and that he had talked to the City
Manager about it, as well as other people. He said he would like to see a professional economic
development person hired for economic development; the salary would be paid for by the City;
the person would be housed at the Chamber of Commerce because there would be a question of
whether someone should call the City or the Chamber if they were looking for information.
Mayor Powell said he would also like to see that the money that the Chamber is receiving now
from the hotel/motel tax would stay just like it is and get the Chamber back into tourism and
taking care of the existing businesses that have kind of been put on the back burner to a degree,
and let the Chamber work with them and stay in the tourism business with the same dollars to be
used in the Lawton-Fort Sill community. He said the person would be paid for by this body here
and that staff is working on the audits at the motels. He said two large motels have been built
here and another may be built in the very near future, and some funding may be generated as a
result and it would not cost anything extra. Mayor Powell said he had talked with Marilyn Feaver
at the Chamber of Commerce and that she had done a fantastic job. He said there would be a
governing board of persons selected that this person would answer to and be under their guidance
Beller said if the Chamber is going to get out of the economic development business and we put a
person over at the Chamber and fund that person then it seemed there would be a nexus there
between the person that we send over and the Chamber, regardless. He said economic
development is a tremendous tool but we have people out here working economic development
and everyone should get together and shoot at the same target. Mayor Powell said that is exactly
what would happen under this plan right here. Beller asked if we would bring the Vo Tech
School over to the Chamber. Mayor Powell said he promised they would be involved in it. Beller
said he did not think the support of the general community is behind the City funding economic
development out of the general fund budget, and the hotel/motel tax was to promote economic
development and tourism, and somewhere along the way we slipped a little bit with the tourism
because we have a Chamber president who says that things do not qualify, but they need to get
back to what their charge is. Mayor Powell said that is what this is attempting to do.
Warren said he could not support such a person being housed at the Chamber. He said we fought
for four years to stop co-mingling of funds and support of personnel at the Museum, and if we
put a person funded by the City at the Chamber, it will not be six months until they start sharing
secretaries, copiers, and it will be the same situation that we were in at the Museum. Mayor
Powell said he would agree with that unless there was a complete understanding right up front
and he thought there would be and would have to be and that is a good point, and then you would
not have those problems.
Purcell said the most successful places for economic development in the state have been Altus
and Norman. He said two people run economic development in Norman, and it is funded by
$50,000 from the Chamber, $50,000 from the City of Norman, and $50,000 from the University
of Oklahoma; and they are trying this year to get $50,000 from the County Commissioners. The
budget for them is $150,000 for economic development and it has worked very well. Purcell said
Lawton has a split because there are people at the Chamber working on it, people at Vo Tech,
now Cameron University is working on this with a new organization for high tech economic
development issues, and now there will be someone from the City on top of that. He said we need
someone in charge of economic development, one individual, regardless of who it is, and that he
had no problem placing this funding in an entity that would hire a person to be in charge, in his
opinion by a separate board, and then it is not the City's, Vo Tech's or the Chamber's. Purcell said
he did not think the person should be at the Chamber and there should be a separate economic
development activity or building, and the $93,000 should come out of the hotel/motel tax, and
that he could support that funding and the concept of doing this, but that it should not be funded
from the general budget.
Mayor Powell said he understood that concern and that he had reason to believe that it would not
come out of the general budget. He said all of the people who had been discussed would be
players to the plan.
Williams said in addition to the entities that have been identified, most of the utility companies
are doing economic development also. He said he could not support taking money out of the
general budget to fund an individual, whether they are at City Hall or at the Chamber of
Commerce, to do economic development. Williams said some things need to come together and
all of the parties providing economic development support need to come together and identify a
point person or a way to go to market. He said he felt the City's role in economic development
was to provide proper infrastructure, and how many times have we seen in the last few years,
with the economic development opportunities that have come to this community, that the City
still had to come up with the money for water lines or putting in a spur or an extension of a road
that ended up costing X amount more dollars. Williams said it does not really matter who the
hired gun is, when you get right down to the bottom line, it is going to be how much money are
you going to give me to come to Lawton, Oklahoma. He said he could not support taking money
out of the general fund or the hotel/motel tax to hire someone to do this, and it needed to be done
by a collection of business people coming together with their funds so that they have a vested
interest in this and then the City providing its part of economic development with the proper
Mayor Powell said he hoped that no one felt he was being critical of what the Chamber does
because when you see what they have done in the last few years, no one can criticize that at all as
far as bringing in new industry. He said the thing about the hired gun, as was said, that is a
professional person who knows where every CEO is in the United States and there are people
Warren said part of the problem in the past is that we enter into these agreements blind because
the City has not been included in the discussions and is then somewhat coerced into having to
spend taxpayer money on projects that we had no input on. He said he felt that was one good
reason to have "a city employee" that would be located within that group somehow, whether
at City Hall or whether the person is provided to an entity, but at least they would answer to the
City. Mayor Powell said that is a very good point and the reason for the plan is that the board
would have persons from the City on it so they would always know and be right up front on
whatever is happening with economic development.
Shanklin said he did not care where the money came from, if that is what it takes, but that he had
yet to see where the public sector can do what the private sector can do. He said the
bureaucracies will fight one another and have, and there is a certain amount of jealousy involved
in that type of organization. Shanklin asked if the firm Purcell works for was able to hire from
the local population. Purcell said they are starting to be able to find more people due to the
association with Cameron and OU, and it is getting better. Mayor Powell said that is one of the
targets of the group that was put together. Shanklin said that group has run off more business
than they will ever bring into this town. Mayor Powell said the economic development plan that
they are talking about has nothing to do whatsoever with being in competition with Cameron, and
we would want Cameron to be a part of this, as well as Vo Tech, the County Commissioners, and
we want some Council members sitting on this.
Baker said the $93,750 is in Account 231 in the Mayor's budget, and it can stay there or be
moved to Council Contingency, and Council does not have to decide what they want to do with it
now. He said if Council is interested in supporting economic development next year, it can leave
the funding and decide later what to do with it, and that would be his suggestion.
Purcell said Baker did not suggest this would be a City employee. He suggested leaving the
money in there, but that the funding source for the $93,750 in Account 231 be the hotel/motel tax
and reduce the $330,000 for hotel/motel down by that amount. Purcell said the funding would be
from the hotel/motel tax and not the general fund. Shanklin suggested making the amount
$120,000 like the Mayor suggested earlier.
MOVED by Shanklin, SECOND by Warren, to take $120,000 out of the hotel/motel tax and put
it in that account.
Mayor Powell said if we find out that we are going to have more money coming in from these
audits that are being done, he would hope nothing would be taken away from the funding for the
Chamber of Commerce and let them take care of the existing businesses and the tourism, those
two things right there, and that needs to happen in this community. He said if we do find more
money there, he hoped it would be used in that manner.
SUBSTITUTE MOTION by Purcell, SECOND by Shanklin, to leave the $93,750 in Account 231
but the funding source for that be the hotel/motel tax, and wherever the $330,000 hotel/motel tax
is shown now, for budget purposes, it be reduced by $93,750.
Purcell said if we collect $400,000, the extra would go to the Chamber. Shanklin said it could be
done on percentages and that $93,000 would not fund it. Mayor Powell said the hire would not
happen until October so this is for part of a year and the $120,000 would be for a full year.
Beller asked who would do the hiring of this individual. Mayor Powell said that Beller would
have something to do with it and asked that the Council trust him in that regard. Mayor Powell
said if you are a part of the funding source, you would certainly be in the decision making
process. Beller said we are back to the same thing and we have too many people shooting at
different targets, and we need to bring all of this together. Beller asked if this individual would
coordinate with all of the entities. Warren said he would not be in favor of doing anything with
the money as long as we remain separate entities; if we do not form a central entity to provide
economic development, he would only support providing the money to a centralized agency that
would handle economic development and everyone stop having their own little operation and put
it all in one pot. Mayor Powell said he would agree with that and that this is what this is all
Williams asked if the $93,750 is taken from hotel/motel, where does it go. Baker said the funds
are then freed up. Williams said if the main focus that the Mayor is trying to sell tonight is
economic development but also keep the tourism as intact as possible for the Chamber, he did not
know what the audit would show and that he was not prepared to give up the money or to redirect
the money that has been going over to the Chamber for mostly tourism and some economic
VOTE ON SUBSTITUTE MOTION: AYE: Purcell, Shanklin, Beller, Haywood, Warren, Smith.
NAY: Williams, Devine. SUBSTITUTE MOTION CARRIED.
Williams asked if a courier service could distribute mail at a lesser cost and Baker said he could
check. Purcell said the courier would be deleted from this activity and moved to the Print Shop,
and another clerk would be added for the City Manager. Baker agreed.
Beller asked if it was a part time clerk. Baker said yes, a 20 hour a week position would solve
some problems and provide flexibility; the Assistant City Manager functions as the secretary
now during any absences. Beller said he called this morning, expecting the secretary to answer
the phone, and thought City Hall was closed because the phone rang so many times, and then
found out that Mr. Jackson was answering the phone and four of them were ringing at the same
time and there was no secretary in the office. Beller said his first question would be where is the
secretary, and the next question is why someone is not there in her place if she is not there and
that people previously volunteered to answer the phone in the Mayor's office. Beller asked if you
can schedule the part time clerk to meet the needs. Baker said they would make it clear during
interviews that the person needed to be flexible, and if the secretary is going to be on leave on
Friday, the person would be working all day Friday, or an afternoon instead of a morning, and
that type of thing.
Williams asked if someone from a temporary service could be used. Baker said they need
someone who will be satisfied with 20 hours a week and stay with us, because it takes a while to
become familiar with the City organization, the people, and when they answer the phone, they
need to know a little of what they are talking about, especially in the Mayor and City Manager's
office, and that could not be possible with a contract person. Williams said he hoped the
computers would be used and eliminate so many copies that are distributed, and that might allow
for some time left over.
Purcell asked if a report would be provided from the consultant on the pay plan, and the costs.
Baker said yes, staff will review it and Council will receive a briefing; options are an across the
board cost of living increase, or implement the pay plan, but not both. Baker said they need to see
if the pay plan will address the problems and what the implementation costs would be. Purcell
asked if the pay plan could be used for the following year's budget. Baker said it will not be too
late for this year and his recommendation was that those funds set aside for employee salaries be
reserved until a decision is made on whether to implement the new pay plan or the cost of living,
and the same amount of money would be available for either option.
Shanklin said the 100 accounts have grown $22,000 for five people or $4,000 each. Baker said
the cost of living is included in the figures, as well as the step increases for next year and the
27th pay period. Shanklin asked if all 800 employees were going to get $4,000, and if that was
the case, he did not want to hear any more about a pay raise. Baker said the 100 accounts include
the 27th pay period, the maturation of the pay plan, and the cost of living. Purcell said it is
similar for most of the departments and the 27th pay period has an impact.
Shanklin asked where the budget shows the 3% pay raise is included. Baker read from the budget
message; 4.5% increase in group life and health in the amount of $109,000 and a 3% cost of
living adjustment for general employees in the amount of $431,000, and the normal functioning
of the pay plan $250,000, and in lieu of the cost of living, Council may elect to use the funds set
aside to implement a new position classification and pay plan. Mayor Powell said that is also
shown on tonight's hand out on page four. Shanklin said he did not know that Council had given
any direction to the City Manager as to any cost of living increase, but 3% is included. Baker
said Council did not provide that direction but that was his recommendation and Council could
act on it as necessary.
Beller asked about the staffing in the City Attorney's office and Jensen reviewed the positions
and new hires. Baker said the increase is due to moving the Right of Way Agent from
Engineering to the City Attorney's office.
Purcell said the projection for police fines and bonds shows the same amount as last year. He
asked if a new law had passed allowing fines to be increased to $500, and if so, the estimate may
be very conservative in terms of revenue. Livingston said the same amount is budgeted as is
actually collected the previous year, unless there is an increase in rates, to prevent criticism as
being accused of setting targets or quotas in writing tickets.
Purcell said the letter shows $150,000 in Council Contingency but the notes on Page 53 indicate
$100,000. Baker said the notes have not been updated and the correct amount is $150,000.
Purcell said Account 279 shows $160,000 and asked if $150,000 of that amount was Council
Contingency. Livingston said yes, the $10,000 difference is for the County valuation process.
Shanklin said information shows $790,000 for ad valorem and asked if the City pays that from
the budget. Livingston said the City has to budget for judgments, which are paid through ad
valorem taxes and must be levied against the tax base; a complete list of the judgments against
the City are included in the budget information.
Shanklin asked where the water taps are included in the budget. He said one department opens it
up, waits for another department to come and make the tap and leave, then the first department
has to come back and cover it up.
Livingston said the tapping is done in Revenue Services; several years ago, there was a situation
where priorities in Field Utilities were the leaks and breaks. Revenue Services would receive
requests for taps and turn the work order in to the other organization and it took two or three
weeks to get the tap made, so they met with Al Morgan, who was the supervisor at that time, to
try to solve that problem. The solution was the transfer of one person and the machinery, and
since that time, they have been able to eliminate a huge number of complaints that the City was
not responsive because Revenue Services has a different priority in the meter service and reading
function. Service is better than before. Livingston said things may have changed in Field Utilities
and there is different supervision.
Devine said over the time he had dealt with it first hand, the Water Department had to come out
and dig it out for them because they did not have the equipment; once it was dug out, Revenue
Services made the tap, and if they had to bore under the street, the Water Department had to set
the boring machine for them; after the work was done, the Water Department had to come back
and take everything out for them and cover it back up. He said he could not understand why the
department did not have the equipment to do the work and you still have the Water Department
coming to do it, so why not let the Water Department handle it. Devine said they spend $60,000
to $70,000 a year for the Water Department to come and do the work for them, and you cannot
afford to buy an $80,000 backhoe and have it sitting it up there. He said they are tapping on the
back side of the main and looping it up over the top, and those are getting torn out every time
they have to go in for repair.
Livingston said he received this complaint a few months ago by the Water Distribution
organization and they investigated and did not find that this was happening, although that was
what they were saying was happening. He said they looked at buying a backhoe and the number
of taps that are made, and we do not do that many taps really. Devine said the City used to do all
of the taps and asked if that had been considered; you know you will need one when you apply
for the building permit, so there is plenty of warning that the tap will be needed. Devine asked
why the City would not want to collect that revenue, instead of a private individual. Livingston
said the City starts out doing things and making money but five years from now, it will cost us
money and it is hard to get back around to making the money; we set rates and they stay set, and
when you go to change them, it is hard to do. Devine said there should not be resistance to
increasing fees to cover costs or make money. Livingston said it could be successful either way,
and Council could look at it. Livingston said we charge our costs now when we make taps, and
the backhoe issue, his division rents a backhoe when they make a tap and they pass that cost
along to the person who requested the tap, so we have not been calling people from other
divisions to do the work or bring the equipment.
Livingston said in tapping and looping the lines, some of the mains are not exactly in the
easement and there are sidewalks involved and the lines were looped with the permission of the
engineers because they were to tap on one side and place the meter between the sidewalk and the
line, and they were not putting meters on private property.
Mayor Powell suggested the discussion return to the budget and that the item could be returned.
Shanklin said he felt it was a legitimate discussion because he had come up on job sites and
found crews waiting on a man to show up. Mayor Powell said that can be looked into.
Baker said he considered transferring the function from Revenue Services to Public Works
during budget review and it was discussed with the directors involved, and it appeared it was
working pretty well so he left it alone. He said they could look at it again and if Council wanted
it transferred, that could work out.
Ihler said it was transferred to Revenue Services because Public Works was not getting the job
done. He said Public Works' priority is that if there is a water line break, they stick with that until
it is fixed and they would not stop to tap a main. Ihler said people were complaining that they
could not get a tap after calling in several weeks ahead of time, but the crews could not get to it
because of the water running down the street from broken mains. He said regarding tapping the
back side of the main and pulling back over the top, as well as sitting around on the job and
waiting for an hour for someone to come, those are older complaints and have not been
happening in the last year or so. He said regardless of whether we are tapping on the back side
and coming over the top, which we should not be doing, those are things that are correctable and
meetings have been held and discussions with regard to that, and those things have been
corrected within the past year.
Ihler said staff had discussed moving the taps back to Water Distribution and preferred that it be
in one location, but there were 10-12 water breaks a day last summer and the service could not be
provided as promptly as it is being provided by Revenue Services. The conclusion of staff
discussions was that it could be looked at in the future; it does not have to be done at budget time
but could be done in the middle of the year if they had a good handle on the breaks. Ihler said he
would like to see all of the water in one area as far as tapping and repairing mains, but when the
discussion was held, Public Works would not have been able to provide as good of service.
Shanklin said there was discussion about the City making all of the taps on the water lines and on
the sewer lines and asked if it had gone any farther. Ihler said they had looked at preliminary
costs and a committee had looked at this as far as sewer; the City could dig up the pipe and make
the tap in the sewer main and then back fill the hole, but not at a cost of $300. Ihler said it could
not be done with existing resources and the charge would have to be the City's actual costs and
they had not made a recommendation. Shanklin said the crews find time to go out when the
private sector is allowed to dig down and maybe break the City's main themselves and then we
have to find the time to go repair it. Ihler said yes, crews respond to emergency situations, and it
is a good idea for the City to make all of the taps, but they currently do not have the manpower to
do it in the budget. Shanklin said a lot of people tap the City's lines and do not have permits and
the City knows nothing about it. Ihler agreed. Shanklin said if the City was doing it, they could
fine people, especially if they had a license with the City, there would be ways we could make
them understand that they are not going to disturb our water and sewer lines and that we will be
doing it. Shanklin said the young men who work for the City that are down in the hole know
what they are doing. Ihler agreed and said if we do make the taps, we need to charge back to the
customer the full amount for what it costs - we cannot make a tap and charge $10.
Shanklin said the budget shows five cars and asked how many were bought last year. Dan
Tucker, Code Administration Director, said the department had no capital outlay last year; they
requested five vehicles last year and reassigned three personnel and placed them in vehicles that
were intended for auction last year. Tucker said this budget shows three vehicles for Code
Compliance and two vehicles for Building and Permits, for a total of five. Shanklin asked if Code
Administration employees were driving new vehicles and Tucker said no, the most recent was
two years ago. Tucker said the department had no capital outlay last year. Shanklin said he knew
there had been some new vehicles because he had seen the employees in them. Tucker said some
are two years old and are in good shape. Shanklin asked if this would mean that no one would
drive a vehicle that was older than three years. Tucker said no, but those that are older than three
years are the low mileage vehicles which can still be used.
Beller asked if the employees in the department were in the proper slots; there had been horror
stories about lengthy delays in certain items and he asked if people are where they need to be.
Tucker said he thought so, and the only personnel changes, in addition to the engineers coming
down is that we have reassigned, same pay grade, same level, a code enforcement officer to a
plans examiner so someone will be in the office able to talk to people when they come in, and in
most instances, issue the permits, and if it is a totally new home construction, the permit can be
issued within 24 hours.
PARKS & RECREATION
Haywood said he had a question. Shanklin said the director is not present. Baker said they did
not anticipate they would get this far tonight. Haywood said there were some recreation aides
who had worked for 13 years and were still part-time; he asked why they could not be made full
time. Baker said the budget reflects what the department or division feels it needs, and in some
cases, a part time would serve the need and there is not a reason to make it full time. Baker said it
is very unusual to have someone on board for 13 years as a part time employee, and that he
would get with the director and hopefully provide a better answer.
Purcell said there was a question about the increased cost for use of ballfields and a problem with
not having enough people for the tournaments. He asked if the budget reflects the same as last
year before the cut back that was then restored. Baker said yes, because the tournaments that
were being supported were being taken out of the budget and it appears we will continue to
support the tournaments; we tried to get out of it and just could not do it because it is too
important to the community in tourism and recreation value. Purcell asked if the fees to use the
ballfields was increased and if that revenue was shown in the budget. Baker said Council
approved an increase about five months ago for different city facilities and that is reflected in the
Shanklin asked if we are on top of getting the fields ready to play. Baker said he did not think
that would be a problem and John Paul Miller has a good handle on that. Shanklin asked if Miller
had enough help and Baker said as far as he knew.
Beller asked what the A's and R's referred to in Capital Outlay. Baker said R means Replacement
and A means Additional.
Purcell asked if money would be spent at the lakes on the restrooms at Schoolhouse Slough.
Baker said the $188,000 shown in repairs will be broken down into a project list. Ihler said there
are no funds programmed for a restroom at Schoolhouse Slough; $120,000 is projected for the
restrooms at Robinson's Landing in Fund 35. Ihler said some funds were spent in this fiscal year
on the east camping area restrooms and some very minor repairs at Schoolhouse Slough on the
restroom, but there are no funds for additional restroom facilities at Schoolhouse Slough. Purcell
said there was previous discussion about building a new restroom in a grassy area by the swings
and play equipment. Ihler said the conceptual plan submitted by Mr. Waller showed a restroom
area but it did not identify who would build the restroom, and other than that, the City did not
commit to construction of any restrooms and the proposed budget does not include funds for that.
Purcell said it is a mess and
something is needed.
Shanklin asked if Ihler submitted the lakes budget. Ihler said yes. Shanklin asked about purchase
of backhoes shown on Pages 91 (lakes) and 97 (park maintenance). Baker said it was hard for
him to answer without the director present but that he had asked that departments prioritize their
capital outlay request, and both were considered high priority items. Mayor Powell said he would
like a further answer because the response last year was that it was used only 10% of the time.
Baker said Mr. Endicott had just told him that park maintenance had been borrowing a backhoe
from the cemetery and that they had a definite need for a backhoe, but that he would look into it
Devine asked if it was policy to move down a backhoe from a high use division to a lower use
division and place the new equipment with the high use division first. Baker said they could do
that if it is cost effective, and if it is equipment that would be too costly to maintain, they would
get it out of the system, but if it is possible to move equipment down to a lower intensity use
division, that is done with vehicles and other items. Devine said it did not make sense to have a
$80,000 piece of equipment on hand all the time when it would be used only 10% of the time,
whether it be at the lakes or any division. Devine said it would be better to move down the
equipment from the higher use divisions, such as water and sewer that are on call 24 hours a day.
Baker said that should probably take place and that they would look at the backhoe at the lake as
far as use and see if they could move one down from another division.
Purcell said he saw replacement of a total of 13 cars; one for the chief or assistant and eight
marked and four unmarked. He said he thought it was standard to replace about 20 cars per year
to keep up with reliable vehicles, and asked if this was enough to purchase. Bill Adamson, Police
Chief, said grant funds were available last year for purchase of vehicles and seven or eight
additional were purchased at that time.
Shanklin said he asked a year ago if some officers were doing work that civilians could do and
the Chief said there were two, and there were two officers who served 20 years, did their five-year
Louisiana plan, and went right back in the next day in the same job that they had. He asked
if everyone would be given this type of opportunity and why this happened, and how did we
really anguish over giving these guys these jobs when there were three or four people who
applied for them. Shanklin said it does not look good, it is a morale killer and that he had not
found one officer yet who wanted it but Council was told it was almost unanimous but that he
had not heard that since. Adamson said the people talking to Shanklin may be giving him bad
Adamson said with regard to the civilian positions, which Council approved, and as a manager,
when you have an employee who has a 25 year work record, the person is dependable, does a
good job, no personnel problems, and asks if they can apply for the position that is being created,
the answer is yes, and it would have been even if they would have been a bad employee because
you do not have the right to tell someone they cannot apply for a job, so both of these employees
inquired if they could, and they did and they were told yes, take your chances like everybody
else. Adamson said he picked up the applications through Human Resources and had about six
per position for interview; interviews were conducted by the staff, as is the case with all
positions, and Adamson said he made his selection of these two individuals because he saw, from
a management point of view, the ability to get an employee with a proven work record, who
knows the job and requires no training, and they were by far better candidates than the other
persons who were interviewed, although there was one in each of the positions that were
impressive, but these were the best qualified. Adamson said as a manager he would have been
derelict in his duty to hire anyone other than the ones hired, and that he would make the same
Shanklin said he disagreed 100% and that it was not being fair to the rest of the police officers.
He said he thought those two positions should be put back on the department, and that he could
not see serving 25 years, going through five years of the Louisiana plan, coming out with
$150,000 and putting them right back into the same job. Adamson said he did not see that as
being a relevant issue. Shanklin said it is when people are applying for jobs and that Adamson
was not content to stay a patrolman for his entire career and that there are people who want to
move up, and as far as morale goes, those slots should be open. Adamson said the tradition in
police work across the nation is to civilianize positions that can be handled by civilians rather
than by commissioned officers, and these two individuals make far less money than a police
officer would replacing them.
Shanklin said he wondered why we had to have a full time person down there at the shooting
gallery. Adamson said it was his opinion that a full time employee was needed there. Shanklin
MOVED by Shanklin, that those two slots be put back into the uniform division.
Adamson said if these two positions are made police positions again, we would have to hire two
more people due to the grant requirements, and that he would research that further.
Purcell said it was civilianized because there was going to be a savings. He said the City saved
$32,000 a year and asked why they would want to change it back. Shanklin said $32,000 is not
much out of a $50 million budget if you are trying to improve morale. Purcell said it may be a
personality concern because if other people were hired, it may not have been an issue. Shanklin
said he did not know the two people involved, had never met them. Purcell said the concern
seems to be that they were uniformed officers one day and went back the next day as civilian
employees, that that is the issue. Shanklin said that is the issue. Purcell asked if it would be an
issue if it would have been two other people. Shanklin said he would have had no problem with it
if it would have been two civilians. Purcell said he thought it was good to save $32,000. Shanklin
expressed doubt that $32,000 was a true figure.
Beller said he assumed any officer could have applied for those positions if they desired to do so.
Adamson said they would have had to resign as an officer, but could have applied under that
circumstance. Beller said if they all had the opportunity to apply, why is there a complaint.
Shanklin said the complaint is that a great majority of the patrolmen do not like it because you
killed two slots, and evidently these guys rolled right over the next day and that was the part he
did not like; there was no anguish over who they were going to hire, they knew who they were
going to hire from the very day it was declared a civilian job, regardless of what they do at
Human Resources. Beller said if everyone could comply, it did not appear to be a justifiable
Shanklin asked if we are going to create a civilian job for everyone who retires after they finish
the Louisiana Plan. Warren said they would all be free to apply for any jobs that are open after
they retire from the Louisiana Plan. Shanklin restated his motion to put these men back in
uniform; do away with the two slots that were civilianized and put the two slots back out for the
rest of the 150 officers to have a shot at them. Shanklin said we have taken away two slots that
are a little bit better than working from 11 to 7 or whatever the secret hours are that they work.
SECOND by Haywood.
Beller asked what the two positions are. Adamson said one is the police civilian supervisor, who
is in charge of the service division which includes all of the clerks, and the other is the firearms
coordinator, who does the inventory, ordering, maintenance of the range and the firing instructor.
Baker said if Council desired to civilianize the positions, he would ask that a patrol officer and a
lieutenant be added to the budget in lieu of these positions.
Devine asked if the qualifications for the positions were that they had to be an ex-police officer
or a law enforcement person. Adamson said no, with the exception of the firearms coordinator
position who was required to have CLEET certification due to the firearms duties, but the other
one did not and it was more of an office manager.
Shanklin said the Chief laughed at him when he said he should have taken the OSBI, but we have
a police officer who sold ammunition to a pawn shop, signed his name to it, and the word that
came back to him was that he was selling his own ammunition. Shanklin said his question was
how long does it take to sell ammunition at $10 or $12 a box before you become a millionaire.
Adamson said that comment had been investigated.
Mayor Powell asked if clarification was needed on the motion. Beller said he felt they needed to
discuss the ramifications. Shanklin said the motion would not pass and called for a vote.
Shanklin said he had spoken up for the men in the trenches.
Haywood said he had heard some of the same things about morale in the Police Department.
Beller said the complaint seemed to be that the jobs went to two retired officers, and if they
would have hired two civilians out of the field, there would not have been an issue.
VOTE ON MOTION: AYE: Shanklin, Haywood. NAY: Devine, Purcell, Beller, Warren, Smith,
Williams. MOTION FAILED.
Williams asked how much money the City still owes for the Waurika Project and if any of the $1
million is going toward the principal. Livingston said we are getting close to the point where we
will be paying principal; the City has a note with the conservancy district, and the conservancy
district has a note with the Corps of Engineers, and it did not meet the basic debt retirement, in
other words, it was structured so that within the first 25 years that what we lacked in paying off
the principal was added to the note so the principal kept growing larger. Livingston said this
coming year we are at the point where we will begin to pay some of the principal on the note.
Under State law, the City could not enter into a contract or note for more than 25 years, so the
Waurika program contains a balloon payment with an understanding with the Corps of Engineers
that if the City so elected, we can pay $25 million at the end of the period or enter into a contract
for another 25 years, and the note is coming due. Livingston said the storage facility was about
$3 or $4 million and we will have to do something about 2003; the conveyance facility has a $20
million note that Lawton has 96% interest in and we will probably have to extend that note in
about 2005, but we owe about $22 or $23 million on it.
Purcell said he had read that J.C. Watts and others may have found some relief according to a
news story, and it may have been for the extra amount, but that has no basis to relieve the
original debt but just an additional debt. He said there is some confusion in the community that
we are going to save some of the original debt and that is not the case. Livingston agreed.
Beller asked how the remodeling of the old Chung Graham building is going. Baker said he had
asked that we be ready to let a construction contract shortly after July 1 and be in the facility by
the fall. Baker said $40,000 is included in next year's CDBG program for that facility, and the
Chief has also identified $50,000 that was set aside for repairs at Fire Station 5, so we have about
$90,000 available for that; the architect is finishing the plans and Engineering will advertise for
bids, hopefully after July 1. Beller asked what happened to the repairs at Fire Station 5. Baker
said that is not enough money to even start at that fire station and the City needs to look at
replacing it. Don Barrington, Fire Chief, said $75,000 was in the 1990 CIP for renovation of Fire
Station 5, and as it evolved, we found that it was not enough money. Haywood asked why we
waited so long to do projects like this since that was back in 1990. Mayor Powell said those who
had not addressed that issue are not present this evening. Beller said the building is not
structurally sound. Shanklin said the problem is with the way the pad was poured and it is not the
structural portion. Haywood asked how much money would be needed for repairs. Williams said
it was his understanding that it was not in the proper location. Barrington said OSU did a survey
in 1994 on the locations of all of the stations and recommended Station 5 be moved ¼ to ½
north of the current location. Mayor Powell said that would be about the 15th green at the
Country Club golf course, which would be very expensive.
Shanklin asked how many more EMR runs we are making than fire runs. Barrington said we are
probably running 85% EMR's, although he did not have the figures with him, but since 1996
there has been a significant reduction in structural fires and may have been 264 last year.
Shanklin asked where this gets us in trouble or if it is proper to talk about that in open session,
and if we run so many EMR's, we are placed in another category. Barrington asked if Shanklin
was referring to the FLSA issue and Shanklin said yes. Barrington said he did not believe it
would. Beller said it is a necessary function for the Fire Department to perform. Shanklin said he
had no problem with it but did not want them responding in a $250,000 apparatus.
Williams said there had been discussions previously about ambulance service and asked if any
more thought had been given to that. Baker said the ambulance service was a departmental
initiative that he had in his office, and that he would be sending out information on the initiatives
which are not being included as part of the budget exercise. Baker said as soon as the budget is
adopted, he would review the initiatives and bring forward those that would benefit the
community, and the ambulance service is one of those.
Beller said significant, in-depth study would be needed before entering into the ambulance
service. Mayor Powell said that people are getting out of that business every day and it did not
make much sense to get into it. Williams said we are in it now and we are not being reimbursed
for it; we are doing everything except transporting. Beller said the Fire Department vehicle beats
the ambulance to the scene by five to eight minutes. Beller asked if we are wanting $600 for the
fire department to make a run, like the ambulance service. Warren said we do most of it now
Mayor Powell suggested everyone continue to look at this and think of other questions for one
more meeting. Beller said it could be helpful if questions were submitted in advance. Purcell
asked if a date would be set for the next meeting. Mayor Powell said he would put some dates
out but not tonight.
There was no further discussion and the meeting adjourned at 7:45 p.m. upon motion, second and
roll call vote.