Policy 9-3 CLEAN-UP PROCEDURES FOR USAGE OF CITY PARKS

ADMINISTRATIVE POLICY NO. 9-3

DATE:            March 18, 2008

DISTRIBUTION:    All Departments

SUBJECT:        Clean-Up Procedures for Usage of City Parks

PURPOSE:    To implement clean-up procedure requirements that apply to all events reserved at City Parks, including contracted events held at Elmer Thomas Park and/or the Lake Helen Stage Area and City of Lawton sponsored or co-sponsored events.

BACKGROUND:    Clean up procedures and requirements are beneficial in assisting the Parks and Recreation Department in providing clean and safe parks for the citizens of our community.

POLICY:    The following list of clean-up procedure requirements are applicable to all events reserved at City Parks including contracted events held at Elmer Thomas Park and/or the Lake Helen Stage Area and City of Lawton sponsored or co-sponsored events. If a contracted event requires the $1000.00 clean-up deposit, the deposit will not be refunded to the applicant and/or promoter of the event until these requirements are met and approved by the Parks and Grounds Administrator.

¾¾     All litter and debris to be picked up bagged and deposited in dumpsters if available and or trash cans in the park area reserved, to include blowing litter and debris.

¾¾     All trash cans for the event will be bagged by the applicant.

¾¾     All litter and debris in and around the shoreline of Lake Helen in the reserved area will be picked up.

¾¾     Sweep and pick up all trash and debris in all restroom and pavilion facilities used.

¾¾     Any and all litter and debris that will not fit inside dumpsters and/or trash cans will be taken to the landfill by applicant.

¾¾     All signs and advertising placed within park and/or medians throughout the city for the promotion or informational purposes for the event will be removed.

¾¾     All areas of the park reserved will be inspected prior to the event and damages will be noted. The Park and Grounds Administrator will inspect the area(s) after the event to determine if area meets requirements for cleaning deposit to be refunded in full for paid contracted events.

¾¾     The Parks and Grounds Administrator will access any and all damage to grounds and facilities and cost of repairs will be charged to applicant/promoter. The Parks and Grounds Administrator’s inspection will be made twenty-four hours after event or on Monday morning after a weekend event is held.

¾¾     If the procedures are not followed, additional fees could be assessed.

Thank you for your cooperation in adhering to these procedures that will assist the Parks and Recreation Department in providing clean and safe parks for the citizens in our community.

REFERENCES:    Appendix A Fees and Charges, Lawton City Code.

RESCISSION:        None, this is a new policy.

REPSPONSIBLE
DEPARTMENT:    Parks and Recreation

EFFECTIVE DATE:    This policy is effective March 18, 2008, and will remain in effect until rescinded.






LARRY MITCHELL
CITY MANAGER    


(AP 9-3, Added, 03/18/2008)