Section 3 Personnel
Policy 3-23 SAFETY PROGRAM
DISTRIBUTION: All Departments
SUBJECT: Safety Program
PURPOSE: To establish a safety program which defines administrative
policy in reference to
safety practices and responsibilities.
BACKGROUND: The City of Lawton believes that safe working conditions
for all its
employees can and must be attained through the use of proper protective equipment, proper
safety and job training for supervisors and firstline employees, frequent reviews and
improvement in job safety practices and procedures, and conscientious supervision. For these
reasons, this policy is established.
BASIC PRINCIPLES: The following principles regarding accident prevention form the basis
for an effective safety program:
1. Accidents can and must be reduced in number and severity.
2. Accident prevention is the responsibility of
all employees at all levels.
3. All employees must understand that it is to their advantage, as well
as to the City's, to work
safely and that they are expected to cooperate to this end.
4. Most safety
hazards can be eliminated.
5. Employees who exhibit unsafe behavior must alter this behavior or be
removed from City
employment for their protection and the protection of the public and fellow employees.
6. Active, concerned, responsible leadership is vital to the success of
this and any other
7. Accident prevention is good business as it affects humanity, efficiency, and
GENERAL RESPONSIBILITIES: The City of Lawton recognizes the need for the
development of safe working procedures for every job. It promotes the advancement of
employee safety in the design and use of all facilities, equipment, and tools, and in the City's
overall work environment. In providing a positive safety program to develop and maintain
attitude among City employees to protect themselves, their fellow employees, and the City
against bodily harm, equipment damage, and financial loss, the City endeavors to prevent the loss
of tax dollars which are diverted from other essential City services and programs through costly
accidents, injuries, and insurance premiums. It also seeks to reflect the humanitarian, economic,
and legal aspects of the program through a sincere interest in people and the value of human life.
The City Manager, department directors, and division supervisors will consider it an essential
part of their jobs to administer and actively support the safety program.
SAFETY AND RISK OFFICER RIGHTS AND RESPONSIBILITIES: The Safety and Risk
Officer will provide technical, training, and administrative assistance to supervisory personnel
and safety committees in support of the safety program. This will be done by identification and
investigation of hazards, followup on accident investigations, inspections of work sites and
facilities, conduct of safety training, recommending safety policies and programs, assisting with
and coordinating job safety analysis, recommending safer procedures and appropriate protective
equipment, and other actions as appropriate to provide the safest possible workplace for City
The Safety & Risk Officer has right of direct access to all employees and employee work sites.
He has the right to take direct action to correct all unsafe conditions or unsafe employee behavior
he observes. He may suspend employee work activities if he deems the working environment or
procedures being used pose a significant risk of injury to employees or the public or damage to
City or private property. Work activity will not continue until the hazards have been mitigated
sufficiently to satisfy the Safety & Risk Officer or as directed by the City Manager.
All employees, including supervisors at all levels and Safety Representatives, are authorized to
directly contact the Safety & Risk Officer on any safety related issues.
EMPLOYEE RIGHTS AND RESPONSIBILITIES: All employees are required as a
condition of employment to follow established and generally accepted safety rules, to use safe
job procedures, to properly wear or use appropriate personal protective equipment, to provide
proper work site identification and protection, and to otherwise help ensure their safety and the
safety of coworkers and the public.
Employees have the right to refuse to work in unsafe conditions or be required to perform unsafe
job procedures that put them at an unnecessarily high risk of death or injury. They will not be
disciplined or penalized for such refusal. It is recognized that certain employees, such as Police
and Fire personnel, who necessarily must perform inherently high risk functions, do not have the
right to refuse to perform them unless lack of appropriate equipment or manpower to perform
them in the appropriate manner cause the risk to be greater than that which should reasonably be
encountered. Employees will not be disciplined for reporting safety concerns directly to the
Safety & Risk Officer, the work unit Safety Representative, a higher-level supervisor, or the
Employees have the right to be provided the appropriate protective clothing and personal
protective equipment; such as hearing protection, eye protection, foot protection, respirators, etc.
required in order for them to safely perform the tasks they are assigned. Tools, equipment, and
vehicles provided for employee use must be safe and serviceable and appropriate for the tasks
SAFETY COMMITTEES: To assist in carrying out the safety program, the General Employee
Safety Committee is hereby established. Safety or safety and health committees for Police and
Fire personnel will be established as may be required by their individual bargaining agreements.
1. Bylaws: Each committee shall establish bylaws to assure
efficient and effective
participation in establishing and monitoring such programs as accident investigation, safety
education, safety inspections, safety incentive programs, and other such programs as may be
necessary and desirable to enhance the safety of the employees it represents.
2. Membership General Employee Safety Committee
a. Voting members shall include firstline, nonsupervisory employees, but
personnel may also serve.
b. If possible, members should be selected from employees who volunteer to serve.
c. The sixteen-member committee shall be composed of Safety Representatives as
(1) One each member from the following Divisions will be appointed by the Director
Works/Engineering: Street/ Drainage Maintenance, Water Distribution, Wastewater Collection/
Wastewater Maintenance, Wastewater Treatment Plant, Water Treatment Plant, Equipment
Maintenance, Solid Waste Collection, Solid Waste Disposal, Animal Welfare, and Sewer System
(2) The Parks and Recreation Director will appoint one representative from the
Grounds Division and one representative from the Recreation Services Division.
(3) The Police Chief will appoint one representative (a general employee) for
employees in the Police Department.
(4) The Community Services Director will appoint one representative for his Department.
(5) The Finance Director will appoint one member to represent the Finance Department.
(6) The Employee Advisory Committee will appoint an At-Large member
to represent all
general employees not otherwise represented.
d. The Safety and Risk Officer shall act as a non-voting member and advisor to
unless appointed by the City Manager as a voting member.
e. Members, Safety Representatives, will serve until removed from the Committee. They may
be removed any time after six months at their own request, or whenever their department
directors or division supervisors deem it appropriate that they be replaced. Member(s) may
involuntarily removed by vote of the Committee if they record more than two unexcused
absences from the committee meetings in any six-month period, are involved in more than one
preventable accident in a two-year period, or fail to engage in required safety activities.
3. Safety Committee Chairperson: The Chairperson for the General
Committee shall be elected by popular vote of the committee membership each year in July and
shall serve for a period of one year.
The Chairperson for police or fire safety committees will be determined in accordance with
bargaining agreement provisions.
4. Meetings: The General Employee Safety
Committee shall meet no less than monthly, at
times and places to be indicated in committee bylaws.
5. Quorum: A quorum shall consist of a simple majority of the voting
members of each
committee, or as specified in the applicable bargaining agreement.
6. Duties and Responsibilities-Safety Committees: The duties and responsibilities
of the Safety
Committees and their members are as follows:
a. Recommend safety rules, policies, and programs for the classes of employees
b. Review and act upon safety matters referred by the City Manager, Safety
and Risk Officer,
City departments, or employees in general.
c. Perform onsite safety evaluations and conduct periodic review of safety equipment
d. Recommend appropriate safety education and training for employees.
e. Devise and recommend incentive and awards programs to recognize outstanding
and group safety performance.
f. Serve as a voting member of the Injury Review and Vehicle Accident Review
accidents or injuries involving an employee they represent are reviewed.
g. Review selected vehicle accident, property damage, and injury reports
preventability and appropriate action to prevent recurrence.
h. Publicize and promote employee safety and health.
i. Refer recommendations on safety matters determined to be outside their
responsibility to the City Manager.
Qualifications of Committee Members:
a. Members will be provided with OSHA and ODOL safety reference materials, checklists,
periodicals to familiarize them with safety requirements. These materials will be available at
members workplaces for use in determining safe job procedures for the employees the members
b. At least once each year, the Committee members will receive formal safety
8. Executive Support: Periodically, the Committee Chairperson or
the Safety and Risk Officer
will meet with Department Directors and the City Manager to address the concerns and
recommendations of the safety committees. The purpose of such meetings will be to:
a. Review actions and recommendations of committees and respond as appropriate.
b. Identify safety trends and problem areas for investigation by safety committees.
c. Approve/Disapprove resources commitment for major safety projects or programs.
d. Provide the impetus and support required
to successfully implement safety programs.
SAFETY REPRESENTATIVE RIGHTS AND RESPONSIBILITIES:
1. The Safety Representative must be familiar with the job duties, equipment,
work environments of the employees in the work unit he/she represents. He/she will be allowed
to visit his work units job sites periodically to inspect for safety compliance and, as necessary,
in investigating injury or damage incidents. The Safety Representatives supervisor will
that sufficient time is scheduled to complete the required safety related activities.
2. The Safety Representatives are authorized to directly contact any employee
represent in order to correct unsafe behaviors are unsafe work conditions. They have the right to
suspend any work activity that they feel unsafe conditions or procedures pose a significant risk of
injury to employees. The division supervisor and the Safety & Risk Officer will be immediately
notified that work has been suspended due to safety concerns. The Safety & Risk Officer, Safety
Representative, and division supervisor will meet at the job site to resolve the issue.
3. Safety Representatives have the right of unrestricted, direct access to the
Safety & Risk
Officer for consultation on any safety related issue and will not be disciplined or penalized in any
way for doing so.
4. The Safety Representative will assist supervisory personnel in the investigation
injuries or vehicle damage incidents involving employees he/she represents.
5. They may function as the Hazard Communication Coordinators and Fire Extinguisher
Monitors for their work units.
1. Supervisors must be knowledgeable of the safety rules and regulations applicable
employee job functions.
2. They must be able to recognize and correct job site hazards and unsafe behaviors
3. Supervisors must ensure that the tools, equipment, and materials provided
for employee use
are safe and appropriate for the tasks being performed.
4. They must directly consult with the Safety & Risk Officer on safety related
OSHA regulations, safety policies, accident investigation, and injury reporting.
5. Facilitate and support the work unit Safety Representative in carrying out
DEPARTMENTAL RESPONSIBILITY: Every effort shall be made to resolve safety
problems at the department operating level. In order to assure an effective accident prevention
program, the following duties and responsibilities are to be assumed by the administration of
each department and division.
1. Each department and division shall have a definite plan to properly indoctrinate
and train all
employees on the hazards, the applicable safety rules, required safe work procedures, and
required and recommended protective equipment appropriate to the tasks that they will perform
during their employment with the City.
2. Support and carry out the Safety Program of the City.
3. Cooperate with the safety committees and Injury Review and Vehicle Accident
Boards in all aspects of accident investigation and prevention.
4. Allow safety committee members adequate time to carry out their safety related
responsibilities. At least five percent of the members work hours are to be allotted for
activities including inspections, accident investigation, training, and records maintenance.
5. Develop standards of safe operation in cooperation with the City Manager,
Safety and Risk
Officer, the safety committees, and the Injury Review and Vehicle Accident Review Boards.
6. Take remedial action, as appropriate, to correct hazards, unsafe
job procedures, faulty
equipment or facilities, and unsafe employee behavior.
7. Provide relevant records and reports as necessary to the Safety and
Risk Officer, the safety
committees, and the Injury and Vehicle Accident Review Boards.
8. Meet with safety committees as required.
9. Provide the safest and healthiest workplace possible for all employees.
DEPARTMENT: Human Resources
RESCISSION: This policy rescinds Administrative Policy No. 2-1,
dated September 1, 1995,
and will remain in effect until rescinded.
LARRY S. MITCHELL
May 23, 2005
(3-23, Added, 05/23/2005)