Policy 3-1 EMPLOYEE OF THE MONTH/YEAR

PURPOSE: To establish a program of recognizing City of Lawton Employees who have made substantial contributions to their divisions or who have otherwise contributed or performed in a manner which will reflect favorably on the individual and the City of Lawton.

BACKGROUND: It is believed that a program for recognizing outstanding employees will serve as an incentive to all employees of the City of Lawton to perform their assigned tasks in a manner which will reflect favorably on the individual and the City of Lawton.

A. All regular full-time and all regular part-time employees as defined by the City of Lawton Personnel Rules and Regulations, except department directors and division supervisors, are eligible for selection and recognition as Employee of the Month.

An individual employee who has made the greatest overall contribution to the municipal government and/or the community in any one or more of the following areas shall be eligible for the Employee of the Month.

A. Any series of events which demonstrates personal initiative by the employee to better serve the City of Lawton and/or the Community.

B. Suggestions or ideas which have increased the efficiency of municipal government service or created a cost saving.

C. Any single contribution of an outstanding nature to his/her division, the City of Lawton, or the community at large.

D. Outstanding distinctive achievements in the areas of individual improvement through education and/or on-the-job training.

A. Any City employee may nominate an eligible employee for Employee of the Month by completing an Employee of the Month Nominee Submittal Form (example attached). The nominee’s immediate supervisor and department director shall complete their respective portions of the form prior to submitting for consideration.

C. Employee of the Month Nominee Submittal Forms must be received by the Employee Advisory Chairman or other member of the committee for consideration for the award.

D. Forms submitted without all of the required information will be returned to the submitter with instruction as to further action required .

E. The Employee of the Month will be selected from those nomiated for that month or the Committee may choose not not to make a selection. All nominees not selected will remain in the process for three (3) consecutive months. Nominees not selected after three (3) consecutive months will be removed from the selection process. These nominees would be eligible for renomination following completion of a new Employee of the month nomination form.

The membership of the Employee Advisory Committee shall comprise the Selection Committee for determination of Employee of the Month. Based on items listed in II Criteria, the Committee shall review all Submittal Forms and render a decision.

A. The employee selected as Employee of the Month will be so notified by letter by the Chairman of the Employee Advisory Committee.

B. The Human Resources Director will notify the employee’s department director of the selection.

A. The employee’s department director will be requested to appear with the employee at the City Council meeting following his/ her selection, or at the next most convenient meeting, to be recognized by the Mayor.

B. The employee will be presented a Certificate of Honor, a $50 merchandise certificate, and any other awards as may be contributed.

C. The employee will receive two working days off with pay. These days will not be charged to either accrued vacation leave, accrued sick leave or flexible holiday time.

D. The Employee of the Month Nominee Submittal Form will be placed in the personnel file of the selected employee.

A. From the previous twelve (12) employees selected as Employee of the Month, the Employee Advisory Committee shall select an Employee of the Year.

B. The person selected as Employee of the Year shall receive a Certificate of Honor, a $100 merchandise certificate, and such other awards as may be contributed.

C. The Employee of the Year award will be presented at the annual City employee picnic or other appropriate event as designated by the Employee Advisory Committee.

RECISION: This policy supersedes Administrative Policy No. 3-1, dated May 20, 1997, and will remain in effect until rescinded.