Policy 2-2 RESCINDED BY ADMIN POLICY 3-22
Prior to the adoption of 2-2 on 05/18/2005, Policy 2-2 read as follows.
DISTRIBUTION: ALL DEPARTMENTS
SUBJECT: PRESCRIPTION SAFETY GLASS SERVICE
PURPOSE: To provide better eye protection for employees who wear prescription
encouraging the use of protective lens.
BACKGROUND: Safety glasses with protective lens are available through
glass service companies, at a cost lower than standard frames and lens from a retail optician.
Thus, employees would be afforded eye protection with reduced cost for corrective lens. The
service offers high quality frames in styles that are comparable to those available from local
opticians. The bottom line is reduced eye injuries and reduced costs of replacing damaged
PROCEDURES: This is strictly a voluntary program, available as a convenience
employees. The City of Lawton will not be responsible for any portion of the cost of the glasses.
1. The employee must receive an eye examination and have a prescription signed
by an eye
doctor before the glasses can be ordered. the prescription must be less than two years old.
2. Pick-up payroll deduction authorization form from the Safety and Risk Officer. The Safety
and Risk Officer will sign and date the form indicating approval of glasses through payroll
deduction. The Safety and Risk Officer will make such approval after ascertaining that the
requesting individual is a current City of Lawton employee.
3. The employee will complete the remainder of the payroll authorization form
except for the
payroll deduction amount (cost of the glasses). Employee will indicate the number of payroll
periods (1 to 4) over which the cost of the glasses is to be pro-rated and deducted from their
paychecks. Amount of payroll deduction should not exceed a total of $200.00.
4. The employee will take the approved form to the selected vendor. With
the assistance of the
vendor's staff, the employee will select frame and lenses and will be fitted. Depending on frame
availability, glasses will normally be completed in 3-7 days.
5. The employee will pick up completed glasses from the vendor. Once the cost
of the glasses
is determined, the amount will be entered on the payroll deduction authorization form.
6. Vendor will then forward the payroll deduction authorization form, along with
an invoice, to
the Safety and Risk Officer for processing.
7. The monies collected from employees' payroll deduction will be transferred
to the Central
Stores account from which the billing from the Vendor will be paid by the Purchasing Division.
Administrative Policy 2-2
DEPARTMENT: Legal (Safety)
RESCISSION: This policy rescinds Administrative Policy 10.29, dated October
1, 1990, and
will remain in effect until rescinded.
GILBERT H. SCHUMPERT, JR.
September 1, 1995