Section 10 Public Works
Policy 10-2 VEHICLE MAINTENANCE & MARKING
DISTRIBUTION: All Departments
DATE: November 12, 1992
SUBJECT: Vehicle Maintenance & Marking
PURPOSE: To establish an orderly maintenance system and systematic method
consistent vehicle identification.
BACKGROUND: The City of Lawton requires many types of vehicles to accomplish
operations. An orderly maintenance system and standardized marking system will provide more
efficient control and keep downtime to a minimum.
PROCEDURES: SCOPE: This regulation shall apply to all motorized
of police and fire equipment, which is owned by the City of Lawton.
RESPONSIBILITY: It shall be the responsibility of the individual in charge of Equipment
Maintenance to insure that city-owned equipment is properly marked and identified.
MARKING & IDENTIFICATION: All vehicles which move under their own internal power,
except heavy equipment, shall be marked and identified as illustrated in the attached drawings.
In addition, every vehicle shall have its identification number, on the sedans on the lower left
side of the deck lid, on pickups on the lower left side of tailgate and on larger vehicles on the left
side in a location that is legible and readily seen. The numbering code and sequence will be
established by the Equipment Maintenance Supervisor but shall be by division. The official
color of such vehicles shall be white. An exception to this color scheme and markings will be
subject to approval by the City Manager.
All equipment will have a maintenance number affixed to the chassis inside the driver's side door
or as designated by the Equipment Maintenance Supervisor.
MAINTENANCE: It is the responsibility of the user of every piece of equipment to perform
routine operation checks before using the equipment. At a minimum the oil level, radiator
coolant level, and battery should be checked every time the unit is filled with gas.
It will be the Division Supervisor's responsibility to insure that vehicles/equipment receive
lubrication and/or oil change based on the following schedule.
a. Police cars, 1/4-Ton Pickups, 1/2-Ton Pickups, 1-Ton Trucks - every 4,000
b. Detective cars, Admin., Inspection, Purchasing, etc.: not operated (8) hours
per day - every
six (6) months
c. Trucks over 1 ton - every six (6) months
d. Fire trucks - every six (6) months
Administrative Policy 10-2
e. Heavy equipment, backhoes, tractors: All air cooled engines - every
three (3) months
f. Sanitation trucks: Those operated night and day -
lubricate every two (2) weeks, change oil
every sixty (6) days
Those operated days only - lubricate every two (2) weeks, change oil every sixty (6) days
Equipment Maintenance Division maintains records of lubrication and oil changes for each City
vheicle and piece of equipment. Equipment Maintenance will be responsible for maintaining a
suspense file to insure that vehicles/equipment are serviced in accordance with the above
schedule. Division Supervisors will be advised as to required service, and directed to bring the
vehicle/equipment into the shop for service.
If a Department or Division head feels that the schedule as outlined in this policy is not
satisfactory for a specific vehicle or piece of equipment, he/she should contact the Equipment
Maintenance Supervisor to arrange an acceptable alternative.
The Equipment Maintenance Supervisor will have the authorization to deadline and pick up any
vehicle or piece of equipment which has not been inspected within the time-frame mileage
guidelines established regardless of the location or current use of the vehicle or equipment.
APPENDICES: Marking Guide.
RESCISSION: This policy supersedes Administrative Policy #10.15, dated
October 24, 1980.
This policy remains in effect until rescinded.
ROBERT M. HOPKINS
May 20, 1995