Policy 1-2 CLEAN AIR PROGRAM

DISTRIBUTION:    Departments/Divisions


SUBJECT:        Clean Air Program


PURPOSE:    Due to implementation of the new Air Quality Standards by the Environmental Protection Agency (EPA) , approximately 2% of the time ozone levels are perilously close to exceeding federal standards.  The following procedures by City Employees should potentially reduce air vapor emissions.


BACKGROUND:    On December 5, 2000 the City Council authorized an application to the Oklahoma Department of Transportation for Congestion Mitigation Air Quality funds to implement a local air quality campaign.


PROCEDURES:    The Oklahoma Department of Environmental Quality (ODEQ) will call the Planning Division notice of an “Air Alert Day” by 3:00 p.m. on the day prior to a forecasted alert day.  The Planning Division upon receipt of the notification from ODEQ during the work week will send via email and facsimile “Air Alert Notices” to the City Manager, Mayor, Public Works Department, Parks and Recreation Department, Police Department, Fire Department, Management Information Service, media, major employers, LMAAQC and health agencies.  By 3:00 p.m. on Sundays, for an alert on Monday, ODEQ will telephone KSWO. Through KSWO’ s e-notifier system - email will be sent to the above City Departments, media, organizations and individuals in addition to subscribers of these information through KSWO.  During Ozone Season (May - September) directors and supervisors must check daily facsimiles and emails for messages.  All City Departments shall instruct employees on procedures outlined in this policy.  Procedures shall be posted in all Departments and Divisions.


All Departments shall adhere to the following on Clean Air Alert Days:


a.    Stop all City mowing/trimming and use of small engines unless otherwise approved by the City Manager.

b.    Stop all City oil based painting or cleaning with solvents.

c.    Stop all City Underground Storage Tank (UST) remediation project work that would cause hydrocarbon vapors.

d.    Stop all City herbicide and pesticide spraying between 6:00 am and 7:00 pm.

e.    Fuel all City vehicles and equipment in the late evening or the day before Clean Air Alert is in effect.

f    Inspect pressure seals on all City vehicle fuel tank caps at the time the tank is filled.

g.    Stop idling of City vehicles except in traffic or at stop lights; with the exception of emergency vehicles that may need power to operate equipment.

h.    Schedule field work and inspections around clean air alert days when possible.

i.    Turn off vehicle air conditioning on morning drives.

j.    Keep vehicle speed under 60 mph except for vehicles responding to an emergency.

k.    City drive through window(s) will be closed on Clean Air Alert Day(s).


Multiple City Departments will be engaged in accomplishing the following tasks to reduce pollution emissions.


a.    Develop a City policy for the purchase of clean fuel vehicles and equipment.

b.    Develop and implement maintenance and inspection program for all city equipment.

c.    Include contractor’ s clause that small gasoline powered engines will not be used on Clean Air Alert Days and that credit in the form of weather day(s) will be given.  Also include that the contractor must provide fax number and if available email address.

d.    Upgrade traffic signalization to reduce idling.

e.    Implement alternative modes of transportation projects.

f.    Establish flexible work schedules to reduce traffic during peak ozone period.


The following volunteer actions by individual employees are recommended for lowering ozone and carbon monoxide concentration levels:


a.    Ride sharing or car pooling.

b.    Ride LATS the mass transit system.

c.    Walking or bicycling for short trips.

d.    Decrease unnecessary auto trips and auto idling.

e.    Eat lunch at the office or walk to lunch.

f.    Avoid drive-through services.

g.    Limit open air use of charcoal lighter fluids, solvents, or other oil-based products.

h.    Drive your newest vehicle and keep it well maintained.

i.    Trip chain, do all your errands in a single trip.  Preferably, defer unessential errands to a non-alert day or wait till late in the evening.


REFERENCES:     Resolution No.  99-67


RECISION:    This Policy rescinds Administrative Policy 1-2 dated August 16, 1999 and will remain in effect until rescinded.


RESPONSIBLE

DEPARTMENT:    CITY MANAGER



    ___11/08/03_____________

Bill Baker            Date

City Manager



(Admin Policy 1-2, Amended, 01/08/2003, Prior Text)