Section 1 General Administration
Policy 1-1 PREPARATION OF ADMINISTRATIVE POLICIES
DISTRIBUTION: All Departments
SUBJECT: Preparation of Administrative Policies.
PURPOSE: To establish procedures for use and preparation of administrative
prescribe a standard format
and uniform numbering system.
BACKGROUND: To effectively manage and administer internal programs, organizations
written guidelines and procedures. For municipalities, most rules, regulations, policies and
procedures are contained in charters, city codes or ordinances. If not
included in one of these
documents, state law often dictates proper policies and procedures; however, there is often a
requirement for written guidelines which prescribe specific details for implementing or
administering certain programs.
PROCEDURES: I. Responsibilities.
A. Department directors are responsible for drafting
administrative policies to the
B. Only the city manager has the authority to promulgate
The format used herein will be followed for all future policies. The following headings will be
A. Distribution - indicates to whom the policy applies
and to whom it is to be
B. Subject - Title of the policy.
C. Purpose - A brief description as to the purpose of
the policy or why it is needed.
D. Background - Used to provide any background information
though necessary to
explain events or situations which created the need for a formal
E. Procedure - States the specific policy and/or procedures.
responsibility for implementation or enforcement. Also outlines
specific procedures in a
clear, logical sequence.
F. References - Relevant references, i. e., sections
of the city code, etc.
G. Rescission - Indicates documents which are rescinded
as a result of the new
H. Responsible Department - Indicates the department
responsible for monitoring,
providing updates, and responding to technical questions regarding
I. Signature block - The city manager signature block
with effective date on third
Administrative Police 1-1
III. Numbering System.
A. The following numbering system will be used for all
General Administration 1-
Legal Services 2-
Planning & Special Studies 5-
Building Development 6-
Housing & Community Dev. 7-
Parks and Recreation 9-
Public Works 10-
City Clerk 15-
Municipal Court 16-
B. Current administrative polices will be renumbered
to reflect the new numbering
RESPONSIBLE City Manager
RESCISSION: This policy rescinds Administrative Policy 1.10, dated November
Gilbert H. Schumpert, Jr.
August 15, 1995